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CASA-VFC is currently hiring for a full-time Program Assistant in our Newport office!

JOB TITLE:  Program Assistant

LOCATION:  CASA-Voices for Children - Lincoln County Office (308 SW Coast Hwy, Newport, OR)

STATUS: Full Time; 40 hours per week (Non-Exempt)

REPORTS TO: Executive Director


The position is responsible for assisting in fulfilling the mission of CASA-Voices For Children to ensure a safe and permanent home for every child removed from their homes due to abuse or neglect. The ideal candidate will be able to handle a range of support-related tasks, able to maintain strict confidentiality, enjoy working with data, and enjoy the challenges of supporting a small organization working with a diverse group of people.  Opportunities for advancement into a Program Coordinator role will be available for qualified candidates. 

CASA-Voices For Children strives to increase diversity in staff and volunteers. Underrepresented populations are encouraged to apply. 



General Responsibilities:

  • Professional support of staff and volunteers

  • Greet and assist people in a positive and professional manner

  • Answer and route calls or messages appropriately

  • Maintain and update community partner contact list

  • Assist with policy and procedure updates and organization

Data, Records and Information Tracking Responsibilities:

  • Update database

  • Track and assist with program reporting requirements

  • File management, document retention and assistance in paper/electronic organization for cases, projects, programs, grants and donations

  • Ensure court orders, discovery, progress reports and assessments are received, documented and filed

  • Request, process and track volunteer and intern paperwork and compliance requirements

  • Track hearings and manage court calendar

  • Other duties as assigned

Additional Duties:

  • Assist with volunteer recruitment, training, and retention

  • Assist with fundraising events as needed

  • Assist the team in whatever capacity necessary to maintain the integrity of the organization

  • Other duties as assigned


  • Ability to work both independently and effectively with other employees in a small office setting

  • Organized with strong attention to detail

  • Flexibility and willingness to take on additional tasks and responsibilities to ensure organization’s needs are being met

  • Ability to work with interruptions and to re-prioritize tasks on a moment’s notice

  • Ability to learn quickly and willingness to learn new technology and skills

  • Ability to multi-task, prioritize and to meet deadlines with quality output

  • Ability to manage multiple tasks/projects simultaneously

  • Ability to follow written and verbal instructions

  • Ability to make decisions consistent with existing policies and procedures

  • Ability to communicate well both verbally and in writing, including proofreading

  • Excellent writing, proofreading/editing, and communication skills

  • Excellent critical thinking, common sense and problem-solving skills



  • Must be 21 years or older

  • High school diploma or equivalent

  • Ability to pass criminal background check 

  • Ability to pass Child Welfare background check

  • Must be available to work full-time on a regular schedule (Monday through Friday 8:30am-5pm, with occasional evenings and weekends)

  • Reliable transportation

  • Bilingual preferred but not required

  • Working knowledge of Microsoft Office

  • Experience with databases a plus



  • Pay: $16/hour

  • Benefits offered: Medical, Dental, Vision, PTO, Holidays



  • Submission Requirements:

    • A cover letter stating why you are

      • interested in the position,

      • a good fit for the position

      • and how you meet the qualifications

    • Resume

    • Contact information (phone and email) for three professional references

  • Email the above materials as PDFs to: executive.director [at] with subject line “Program Assistant”

  • No mailed or in-person submissions will be accepted. Any submissions that are not in compliance with “How to Apply” will be denied.

  • Position will be open until right team member is hired



At CASA-Voices for Children, we don’t just accept difference – we celebrate it and recognize the value it brings to our kids, families, advocates, and employees. CASA-VFC operates its program, services and activities in compliance with federal nondiscrimination laws, and provides equal opportunities to all staff, board members, and volunteers without regard to age, race, ethnicity, national origin (ancestry), color, religion (creed), sex, gender identity or expression, sexual orientation, marital status, disability or physical challenge, or any other class protected by law, except where the condition is such that the individual cannot perform the duties and responsibilities required of them. 

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